Calendar Management
Software
Get a user-friendly overview of multiple Microsoft Outlook® and Microsoft 365 calendars and improve productivity with powerful scheduling, planning, and reporting tools.
Timesaving calendar management software
Our client-based Outlook group calendar Exchange Central provides a user-friendly overview of multiple Microsoft Outlook® calendars as well as powerful scheduling, planning, and reporting tools that improve productivity. Anyone who works within a team that creates plans or books resources will enjoy the benefits of Exchange Central from day one.
Team Calendar for Outlook®
Exchange Central is an intuitive and user-friendly Outlook team calendar with cutting-edge features. It provides you with access to your team’s calendar, thereby improving collaboration and communication between employees and different departments within your organization.
Exchange Central supports Microsoft 365/Exchange Online.
Improve your planning efforts with our calendar management software
Having access to an Outlook shared calendar provides user-friendly overviews and planning tools can aid your team in successfully complementing daily tasks. Exchange Central saves your company resources and time by simplifying the planning process.
For instance, a project manager can obtain an overview of his team members’ schedules when booking meetings internally and with clients. He can create an Outlook group calendar list consisting only of his team members involved in the project. Using the drag-and-drop function, he can assign tasks, schedule meetings without sending out meeting requests, and ensure that team members are available for meetings with clients. Sales managers can use Exchange Central to assign customer visits to sales personnel in their department as well as assign consultants to different projects.
Highlights
RealTime Service
RealTime Service is an ”event-driven” data synchronization program for Exchange Central. RealTime Service ensures that Exchange Central is automatically updated with current information.
It eliminates the need for you to manually update your Outlook shared calendar, prevents double bookings, and ensures that the server doesn’t get overloaded, resulting in faster workflow.
Improve your company’s efficiency
With Exchange Central Outlook team calendar at your disposal, you can improve your company’s efficiency by extracting statistics on how employees spend their time.
Please contact us for an estimate of how Exchange Central can save your company resources.
Improve internal communication
An Outlook group calendar improves internal communication by providing team members with an overview of each other’s calendars and planning tools that streamline communication.
For instance, when you book a meeting with colleagues in your department, you can attach an agenda or documents that attendees need to read before the meeting. Therefore, important meeting information is easily accessible instead of attached to a separate email.
Receptionist view improves external communication
When receptionists are well informed, so are their phone requests. The receptionist is the first person whom visitors encounter.
With Exchange Central’s receptionist view, receptionists can quickly pass on the correct information to make visitors feel welcome and minimize wait time.
Personalize your group calendar
Personalize your shared Outlook® calendar and tailor it to your unique requirements. For example, as a project manager, you can narrow down your calendar view to only show your team members’ schedules for the project’s duration, allowing you to schedule meetings and assign tasks accordingly.
Additionally, with the filter guide, you can create sophisticated filters based on appointments. You can group Outlook® calendars by location, department, or even temporary teams, with only your creativity setting the boundaries.
With its powerful customization options, collaborative features, and versatile interface, the group calendar is a user-friendly tool for anyone looking to streamline their scheduling process and improve their productivity.
Feature List
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Get a user-friendly overview of your team's calendar
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Easily schedule meetings with multiple colleagues
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Directly book meetings with colleagues without sending out meeting requests
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Group Outlook® calendars by location, department or even temporary group – your imagination is the only limitation
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Customize your Outlook shared calendar and adapt it to your specific needs. For instance, if you’re a project manager, you can limit your view to your team members’ calendars for the duration of the project, booking meetings and tasks for them to complete
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Timeline enables you to drag and drop appointments
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Easily create advanced filters based on appointments using the filter guide
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Determine which employees are busy doing what in the past, present, and future
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Extract reports in Word or Excel that reveal how staff and departments in your company are spending their time
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Register your own categories based on your company’s needs (e.g., vacation, consulting work) and give them a color code
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Click on a colleague’s name in your Outlook team calendar to call or send an email
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Easily print a complete list of all data, such as the emails, addresses, and phone numbers of Exchange users
FAQ - Calendar Management Software
What are the benefits of using calendar management software?
Calendar management software can help you streamline your schedule and improve your productivity. The Outlook® group calendar Exchange Central provides a user-friendly overview of multiple Microsoft Outlook calendars as well as powerful scheduling, planning, and reporting tools that improve productivity. Time management becomes easier, as you can prioritize tasks and allocate your time more effectively.
If you work with others, the software can help you coordinate schedules more efficiently and avoid scheduling conflicts. You can access Exchange Central from anywhere with an internet connection, thus also making it a relevant tool when working remotely. The reports features help you analyze your schedule and identify patterns.
What is an integrated Outlook group calendar?
An Outlook group calendar like Exchange Central facilitates collaboration, planning, and the organization of events. Users can create, view, and edit appointments, meetings, and events. All group members have access to the calendar and can easily see who is attending which meeting.
The integration with Outlook offers the advantage that the group calendar is embedded in Outlook, so the familiar Outlook user interface is the entry point to the program. Users can open the group calendar directly in Outlook and have access to all other Outlook features such as emails, tasks and contacts. This makes it easier to work with the group calendar and integrate it into the daily workflow and it promotes collaboration and planning in the group, as all members can use the calendar directly in Outlook and stay up to date.
What special functions does a group calendar integrated in Outlook offer?
With a group calendar integrated in Outlook or Office 365, you can, for example, book appointments directly in colleagues’ calendars without having to make prior requests. This enables efficient and smooth scheduling. One can also group Outlook® calendars according to various criteria, such as location, department, or temporary work groups. This makes it easier to keep track of team members’ appointments and availability. One can also customize one’s calendar to meet specific needs. For example, you can use color coding or set up reminders to support the daily work routine.
The group calendar also offers a timeline that allows drag and drop. One can move and adjust appointments to find the best time. This gives a quick overview during the scheduling process. With the built-in filter function, you can define advanced filters to filter out specific appointments in the group calendar. For example, you can filter by specific categories, participants, or other criteria to quickly find relevant information. The group calendar also makes it possible to determine which employees were or are busy at certain times. This allows you to view past appointments, check current availabilities, and make future plans.
It is also possible to create reports in Word or Excel about the time spent in your company by area, department, or individual employees and get a detailed overview of resource usage. It is also possible to define your own categories and classify and organize appointments accordingly.
What People Say
“From an IT and Digitalization perspective, Add-On Products has been a competent supplier for 10 years. They have provided great input in relation to future development of the solution in accordance with Aarhus Municipality's needs. Most recently they have assisted in an innovative booking project that will make the solution available to a completely new user group.”
Søren Laursen, Chief Consultant
Aarhus Municipality, Denmark
“Our staff are very comfortable using Resource Central to manage their diaries and meetings.”
Ian Scullion, Project Manager
Manchester Primary Care Trust, UK
“The main reason we chose Resource Central is that it supports multiple companies and is easy to use and operate. Having a single solution for all the companies to operate has been a real benefit.”
Svein Arne Hammersland, Manager ICT
Sparebanken Vest, Norway
“The Outlook Web Access capability and reporting and auditing are key features that attracted us to this product.”
Maria Eisenberg, CTO
Calgary Health Region, Canada
“"Our staff was anxious about switching to a new booking system, but they have been very pleased with Resource Central."”
Valerie Weddell, Project Manager/Business Analyst
Multiple Sclerosis Society of Canada
“Ariadne’s features put the product in a class of its own compared to other digital signage solutions.”
Andreas Gemperle, Technical Consultant
Habegger, Switzerland
“In the past it took at least half an hour to organize a meeting; now it takes a few minutes.”
Inge Hansen, IT-Coordinator
University of Southern Denmark
“Thanks to Exchange Central our customers receive better service and we use fewer resources in serving them.”
Jens Erik Rasmussen, Head of IT
TOPNORDIC / ATEA Group, Denmark
“Exchange Central was easy to install and has functioned without any problems ever since.”
Flemming Brink, IT Manager
Municipality of Vejle, Denmark
“We have almost 6,000 employees using Add-On Products’ booking system, though many don’t realize it.”
Tina Lund Bonne, Technology Consultant
Ørsted, Denmark
“Thanks to the implementation of flexible working, Genesis expects to save £1 million year-per-year.”
Jenny Quigley, Project Manager
Genesis Housing Association, UK
“Thanks to Resource Central, you can book all manner of extra services. Catering, room setup, audiovisual equipment, you name it and the software will automatically inform the suppliers. Plus, everyone involved immediately has all the correct information available when any changes are made.”
ICT project manager
Stad Mechelen, Belgium