Smart Office Solutions
Simplify meeting room and workspace management to enhance collaboration,
productivity and sustainability
Structured availability with Smart Office Solutions
Give employees more control over their work environment with smart office solutions
Smart office products connect people to your office building with an ecosystem of hardware and software that helps them locate the best workspaces, find colleagues, and spontaneously book free meeting rooms. Flexible workspaces give employees autonomy and empower them to do their best work.
Create an efficient, flexible, and effective workplace
Why are smart office solutions important?
Smart office solutions help you get more out of your workspace while improving efficiency, employee productivity & happiness, sustainability and the overall experience within a workplace environment.
With more autonomy and control, employees can work smarter. Meanwhile, the need for space will be minimized, ESG targets met, and your operational costs will go down.
A seamless smart office platform
Create an efficient, flexible, and effective workplace that employees love.
Add-On Products is here to help you collaborate more effectively and work more efficiently than ever before. Let’s discuss how our smart office solutions can help to transform your office.
Return on investment with smart office solutions
Investing in smart office solutions can offer a return on investment (ROI) with a range of benefits, including:
- Cost Efficiency: Supporting facility management and reducing operational expenses.
- Enhanced Productivity: higher employee satisfaction and increased output.
- Data-Driven Insights: Informed decisions improve resource allocation, sustainability, and overall performance.
- Talent Attraction: Modern offices attract top talent, reducing turnover costs.
- Agility: Quick adjustments accommodate changing work styles and setups.
- Innovation: Showcases forward-thinking approach, providing a competitive edge.
- Long-Term Value: Initial investment yields lasting benefits, a strategic proposition for business growth.
Find and book workspaces from a mobile device, desktop, laptop, or digital sign
Scheduling workspaces has never been easier. Employees can use any platform that suits their needs to find and book workspaces.
Book from a mobile device
Add-On Products offers smart office solutions that enable employees to quickly identify which desks and rooms are available.
The Workspace app is a mobile app where you can review color-coded floor plans that communicate availability and help you identify where your team will be sitting. While in the office, employees can use their mobile app to scan the QR code on a meeting room or hot desk sign to book it on the spot.
Book from a laptop or desktop
An extension of Microsoft Outlook®, Resource Central allows for more advanced searchability and resource booking. Employees can hop on their computer to gain insight into room amenities and capacity, book services like catering, and invite attendees to meetings.
Book from a digital meeting room sign
Meeting room digital signage puts the control of meeting rooms right at your fingertips. Digital Sign Client meeting room displays integrate seamlessly with Microsoft Outlook®, Exchange, and 365 and allow for easy meeting room scheduling while in the office. Simply tap the digital sign or scan the QR code to book a meeting room directly on the sign.
If a meeting is done early, you can use the sign to cancel it on the spot, or if the meeting is running over, you can extend the meeting on the sign.
Book from a digital desk screen
With color-coded digital desk screens placed on desks, employees in the office can quickly determine which desks are open and book them on the spot. Employees can tap the touch screen or scan their RFID access card to book the desk.
Instant booking
with occupancy sensors
Our smart office solution integrates workspace sensors with Microsoft 365 to provide real-time views, insights, and advanced workspace booking and management capabilities based on sensor-detected movement.
Our workplace sensor integration interacts with our Insights analytics solution to help simplify and streamline workspace, time and resource management.
Highlighted features include automated confirmations and check-ins, adaptable check-outs, smart cancellations, no-show reporting insights, as well as smart resource and service management based on physical knowledge.
Smart office products for today’s flexible working environment
The rise of digital work and flexible working arrangements has made it so that employees can work wherever they want, whenever they want. This has led to an increase in unused meeting rooms and empty desks in office buildings.
By converting traditional office spaces into shared, flexible workspaces, businesses can maximize the use of space and transform their office buildings into buzzing collaboration hubs that align with the future of work.
Smart office solutions are user-friendly tools that allow employees to plan ahead and give them the freedom to find the space they need based on their schedules.
Smart office platforms can be integrated with different systems, including the following:
Enhance employee well-being
Technological enhancements have the power to transform uninspired offices into pleasant workspaces in which employees want to spend more time. Smart office solutions help to boost employee well-being and increase business performance by allowing for more effective collaboration.
Employees feel more productive and achieve a healthier work-life balance when they can choose when and where to work and book the spaces they prefer.
Highlights - Benefits of Smart Office Solutions
Smart office benefits for employees
Smart office products enable employees to quickly locate free meeting rooms, book workspaces that match their activities, find workspaces near a specific team or colleague, and reserve hot desks before they arrive at the office. Smart office solutions empower employees and eliminate hassles around finding and booking meeting rooms and workspaces.
Gain access to valuable workplace analytics
In addition to enhancing employee productivity, smart office products are also an asset for employers because they provide insight into how people use office space and uncover opportunities for improvement. This allows you to make data-driven planning decisions.
Determine which spaces are in demand, analyze peak hours, and identify dead spaces. You can also generate reports that reveal patterns and common issues. These insights can help you make adjustments to your workplace according to shifting trends and needs while saving on costs and resources.
Improve office sustainability
Implementing a workspace and resource booking solution can significantly enhance sustainability in your business. By adopting an eco-friendly layout, reducing waste, and embracing a more flexible workspace model, along with technology-driven automations and insights, the right software solutions can help you reach your ESG goals and targets.
With smart office products, your company can maximize real estate usage and employee capacity through flexible working arrangements, requiring less office space. This leads to lower energy costs and improves your company’s ecological footprint.
How to Improve Sustainability with Resource Booking Software
Attract and retain talent
Smart office solutions are a hot topic among business leaders because of their power to help companies attract and retain talent. Smart office products allow companies to foster creative, collaborative, and technologically innovative workspaces that enhance collaboration and boost employee morale. Flexibility is the future and employees seek workplaces where they can do their best work without the confines of a traditional 9-to-5 office environment.
Smoothly transition to flexible seating
One of the most common complaints when offices transition from assigned workspaces to flexible seating arrangements is that the onus is on employees to identify which workspaces are available. No tools are provided to employees to quickly and easily book workspaces or find their colleagues. This can negatively impact employee well-being and cause frustration.
Smart office solutions take away the ambiguity of figuring out which workspaces are available, giving employees the ability to quickly identify and book workspaces anytime, anywhere.
Eliminate the complexity of flexible work
Add-On Products helps you create a hybrid work environment where employees can easily find and book workspaces, whether they are in the office or working from home.
Accessible via mobile app or computer, our smart office solutions give employees peace of mind in planning their workday or workweek.
Boost collaboration, both in-person and virtual
Smart office solutions support teamwork and collaboration by helping employees gather on-site. Employees can quickly search for colleagues to book a space near their
teammates and collaborate while in-office. They can also book hybrid meetings that include both remote and in-office colleagues.
Book all kinds of resources
In addition to booking meeting rooms and hot desks, smart office solutions can be configured to book huddle rooms, booths, parking spots, and virtually any resource
according to your company’s needs.
What People Say
“From an IT and Digitalization perspective, Add-On Products has been a competent supplier for 10 years. They have provided great input in relation to future development of the solution in accordance with Aarhus Municipality's needs. Most recently they have assisted in an innovative booking project that will make the solution available to a completely new user group.”
Søren Laursen, Chief Consultant
Aarhus Municipality, Denmark
“Our staff are very comfortable using Resource Central to manage their diaries and meetings.”
Ian Scullion, Project Manager
Manchester Primary Care Trust, UK
“The main reason we chose Resource Central is that it supports multiple companies and is easy to use and operate. Having a single solution for all the companies to operate has been a real benefit.”
Svein Arne Hammersland, Manager ICT
Sparebanken Vest, Norway
“The Outlook Web Access capability and reporting and auditing are key features that attracted us to this product.”
Maria Eisenberg, CTO
Calgary Health Region, Canada
“"Our staff was anxious about switching to a new booking system, but they have been very pleased with Resource Central."”
Valerie Weddell, Project Manager/Business Analyst
Multiple Sclerosis Society of Canada
“Ariadne’s features put the product in a class of its own compared to other digital signage solutions.”
Andreas Gemperle, Technical Consultant
Habegger, Switzerland
“In the past it took at least half an hour to organize a meeting; now it takes a few minutes.”
Inge Hansen, IT-Coordinator
University of Southern Denmark
“Thanks to Exchange Central our customers receive better service and we use fewer resources in serving them.”
Jens Erik Rasmussen, Head of IT
TOPNORDIC / ATEA Group, Denmark
“Exchange Central was easy to install and has functioned without any problems ever since.”
Flemming Brink, IT Manager
Municipality of Vejle, Denmark
“We have almost 6,000 employees using Add-On Products’ booking system, though many don’t realize it.”
Tina Lund Bonne, Technology Consultant
Ørsted, Denmark
“Thanks to the implementation of flexible working, Genesis expects to save £1 million year-per-year.”
Jenny Quigley, Project Manager
Genesis Housing Association, UK
“Thanks to Resource Central, you can book all manner of extra services. Catering, room setup, audiovisual equipment, you name it and the software will automatically inform the suppliers. Plus, everyone involved immediately has all the correct information available when any changes are made.”
ICT project manager
Stad Mechelen, Belgium
FAQ
What is a smart office?
A smart office refers to an intelligently designed workspace that leverages cutting-edge technology and connectivity. It encompasses a range of devices and systems that interact to enhance operational efficiency, productivity, and user convenience. These technologies can include booking tools and integrated communication, occupancy sensors, data analytics, and more. The objective is to create an environment where various components collaborate harmoniously, offering real-time insights, personalized experiences, and streamlined processes. This merging of technology aims to optimize resource utilization, elevate employee experience, and contribute to sustainability initiatives within the workplace.
What are the benefits of a smart office?
A smart office optimizes workspace utilization, enhances user experiences, reduces energy wastage, contributes to sustainable practices and more. It also empowers your organization with data-driven insights for smarter decisions.
How do I create a smart office?
To create a smart office, you can start by assessing your needs, which will help you choose appropriate solutions, including room booking software and sensors. Once chosen, ensure proper installation and compatibility. Establish automation rules and user-friendly access for convenience. Collect and analyze data, not only for the overall office but also for room usage patterns and other measures relevant to facility management. Based on data insights you can continuously refine the office experience.
For more information on how to make your office more intelligent and implement smart office solutions tailored to your organization, feel free to contact our experts. We’re here to guide you through the process and help you create a more efficient, user-friendly, and sustainable office environment.